Section 6.0 COUNCILS
6.1 Council Definition
General Definition: A council is a permanent assembly, which meets at regular intervals and whose membership is entirely ex-officio. A council may be legislative, advisory, or consultative in nature.
6.2 Academic Council
- I. Purpose: The primary responsibility of the Academic Council is to review and coordinate all curriculum and educational program revisions, including additions and deletions to the course inventory, and to either approve or disapprove their adoption. Curriculum and program revisions approved by the Academic Council are recommended to the Board of Regents for adoption.
II. Membership: The membership includes all departmental chairpersons, the Dean of Arts and Sciences, Dean of Technical Education, Dean of Health Sciences, Dean of Dual Enrollment and Distance Education and Director of Institutional Research and Reports, Dean of the Lubbock Downtown Center, Vice President for Student Affairs (or designee), Dean of Enrollment Services (or designee), Director of Libraries, Director of Advising and Testing, Director of College Literacy and Education, and the Vice President for Academic Affairs, who serves as chairperson for the council.
III. Meetings: The council meets once a year and at other times as needed. Requests for special meetings should be directed to the vice president for academic affairs.
6.3 Administrative Council
I. Purpose: The Administrative Council services as the primary consultative body to the President of the College and is responsible for the development and implementation of administrative policy and procedures affecting the operations of the College. The council is also responsible for the development, implementation, and evaluation of the Institutional Plan of the College.
II. Membership: The Administrative Council is composed of the following administrative officers; the president, (who serves as chairperson), Vice President for Academic Affairs, Vice President for Student Affairs, Vice President for Business Affairs, Vice President for Institutional Advancement, Dean of Students, Dean of Arts and Sciences, Dean of Technical Education, Dean of Health Sciences, Dean of Dual Enrollment and Distance Education and Director of Institutional Research and Reports, Executive Director of Administrative Services, Dean of Students, Dean of Enrollment Services, Dean of the Lubbock Downtown Center, Associate Dean of Information Services, Executive Director of Marketing and Communications, Executive Director of the Lubbock Center, Director of the Plainview Center, and Director of Institutional Effectiveness and Assessment.
III. Meetings: The council meets at the call of the President.
6.4 Executive Council
I. Purpose: The Executive Council serves as the primary advisory council to the President of the College and functions to coordinate the instructional and administrative operations of the College. The Council is charged with reviewing and approving all administrative policies and procedures, overseeing the planning and budgeting processes, and identifying and addressing challenges facing the College. The Council serves to coordinate constituent, community, and governmental relations to the benefit of the College. There is no agenda for these meetings. Each person may discuss any item of business that needs attention.
II. Membership: The Executive Council is composed of the President, Vice President for Academic Affairs, Vice President for Business Affairs, Vice President for Student Affairs, Vice President for Institutional Advancement and Executive Director of Marketing and Communications.
III. Meetings: The council meets each Monday morning. The only exception to this is when one or more of the members cannot attend. There is no agenda for meetings. Each person may discuss any item of business that needs attention. The President shall appoint a recorder for the purpose of keeping minutes of business and decisions made.
6.5 Instructional Council
I. Purpose: The Instructional Council provides a primary communication link among the instructional divisions of the College for the purpose of coordinating educational programs, curricula, and instructional policies.
II. Membership: The membership includes the Dean of Arts and Sciences, Dean of Health Sciences, Dean of Technical Education, Dean of Dual Enrollment and Distance Education and Director of Institutional Research and Reports, Dean of the the Lubbock Downtown Center, Director of Libraries, Director of Instructional Technology, Vice President for Student Affairs, Director of Institutional Effectiveness and Assessment, Executive Director of the Lubbock Center, Director of the Plainview Center, Director of Continuing Education and Workforce Development, Vice President for Academic Affairs who serves as chairperson.
III. Meetings: The council meets monthly during the academic year and at other times as required.
6.6 Student Affairs Council
I. Purpose: The Student Affairs Council provides a primary communication link among student support services for the purpose of coordinating student services, programs, and policies.
II. Membership: The membership includes the Dean of Enrollment Services, Dean of Students, Associate Dean of Students, Executive Director of Marketing and Communications, Dean of Dual Enrollment and Distance Education and Director of Institutional Research and Reports, Dean of the the Lubbock Downtown Center, Executive Director of the Lubbock Center, Director of the Plainview Center, Director of Advising and Testing, Director of Health and Wellness, Director of Student Life, Director of Financial Aid, Director of the Business Office, Coordinator of New Student Programs and Vice President for Student Affairs who serves as chairperson.
III. Meetings: The council meets monthly during the academic year and at other times as required.
